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Exhibit and Advertisement
Exhibit booth and advertisement is solely for the company whose name appears on the vendor application and agreement.
Exhibit Booth and Advertisement Packages:
Select your Advertisement size in the "Additional Information" box at the bottom of the page.
Advertisements will be printed in the HCUL Annual Report. Prices are determined by the ad size selected. Your exhibit booth includes one 8’ X 10’ booth, pipe and drape, one skirted table, two chairs, identification sign, one convention bag, one Friday lunch (no substitutions allowed), and two name badges. Ala carte meals may be purchased when registering in January.
(Additional name badges may be obtained with a meal package purchase during official registration which begins in January)
The first 10 paid exhibitors will be given the opportunity to select their booth location. Final booth assignments are at the sole discretion of HCUL and exhibit space is solely for the company whose name appears on the vendor application and agreement.
Event Decorator: ICS Hawaii
Select your Advertisement size in the "Additional Information" box at the bottom of the page.
Advertisements will be printed in the HCUL Annual Report. Prices are determined by the ad size selected. Your exhibit booth includes one 8’ X 10’ booth, pipe and drape, one skirted table, two chairs, identification sign, one convention bag, one Friday lunch (no substitutions allowed), and two name badges. Ala carte meals may be purchased when registering in January.
(Additional name badges may be obtained with a meal package purchase during official registration which begins in January)
The first 10 paid exhibitors will be given the opportunity to select their booth location. Final booth assignments are at the sole discretion of HCUL and exhibit space is solely for the company whose name appears on the vendor application and agreement.
Event Decorator: ICS Hawaii
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Exhibit + Full-page ad
Exhibit + Half-page ad Exhibit + Quarter-page ad Postcard Blast Optional (electronic) |
$2,775
$2,525 $2,275 $100 |
Ad trim size: 7-1/2” width x 10” height
Ad trim size: 3-1/2” width x 10” height OR 7-1/2” width x 4-7/8” height Ad trim size: 3-1/2” width x 4-7/8” height Color vendor logo, message limited to 300 characters with spaces |
Advertisement Specifications
Provide this information to individual(s) creating and submitting your advertisement.
Email camera ready, high resolution PDF advertisements to Laurie Okawa at [email protected] by January 14, 2025 to guarantee placement in HCUL Annual Report.
Advertisements will be printed in the HCUL annual report. Advertisements must be submitted as electronic portable document files (.pdf) in the size your company purchased.
If you require file layout or creative changes, applicable fees will be charged. All final advertisements are due by January 14, 2025. Any submissions after this date are not guaranteed placement in the HCUL annual report.
Provide this information to individual(s) creating and submitting your advertisement.
Email camera ready, high resolution PDF advertisements to Laurie Okawa at [email protected] by January 14, 2025 to guarantee placement in HCUL Annual Report.
Advertisements will be printed in the HCUL annual report. Advertisements must be submitted as electronic portable document files (.pdf) in the size your company purchased.
- Embed all fonts.
- Select Press Quality when converting native file to PDF.
- Use CMYK or grayscale and not RGB mode.
- Advertisement must be built to trim size with NO CROP MARKS OR COLOR KEYS.
- Advertisement cannot include HCUL or HCUS logos.
- HCUS business partners allowed to use Power of Partnership logo.
- Content is limited to one company per advertisement.
If you require file layout or creative changes, applicable fees will be charged. All final advertisements are due by January 14, 2025. Any submissions after this date are not guaranteed placement in the HCUL annual report.
Exhibit and Advertisement Opportunities
If you are purchasing a postcard:
Color logo and postcard message must be emailed to Laurie Okawa at [email protected] no later than January 14, 2025. Logo specifications same as above.
- Booth in the exhibit hall, advertisement in the HCUL annual report, one convention bag, one Friday lunch (no substitutions allowed), two name badges, and networking opportunities with credit union attendees.
- Name badges allow your representatives to attend the exhibit and educational sessions.
- Discover new products and services from participating vendors.
- Listed in vendor directory to be included in attendees’ convention bags.
- May provide 500 pieces of one specific item for attendees’ convention bags.
Appropriate small items include pens, note pads, microfiber cloth screen cleaners, etc. (NO liquids or sharp objects). Requires final approval from HCUL; you will receive a confirmation by December 31, 2024. If interested, specify item when completing your application. Item must be received at HCUL no later than February 18, 2025. - May provide door prize(s) for HCUL to randomly draw names and distribute your prize(s) after each General Session (Attendees must be present to win). Door prizes provided must be portable and easy for recipients to take home. You have the opportunity to also give door prizes at your exhibit booth to attract attendees and will be responsible for delivering the prize to your recipient.
- May pre-purchase drink tickets for the Welcome Reception and Friday dinner to share with attendees.
- May purchase a Postcard Blast (electronic announcement – 20 opportunities available). Color logo and message limited to 300 characters with spaces. Postcard message is limited to HCUL convention exhibit booth only. HCUL will email your electronic postcard to all convention attendees.
- Color logo and message must be emailed to Laurie Okawa at [email protected] no later than January 14, 2025. Color logo specifications: 1) Must be NO LESS than 600 Pixels wide (height proportionate to width).
2) Must be high resolution (300 dpi) and in a .jpg format.
3) Must be in color (RGB for postcard) - Qualified vendors are invited to submit a proposal to present an educational session at the 2025 annual convention. Vendors must be a paid exhibitor or contributing sponsor by December 16, 2024 to be considered for this opportunity. No solicitation, promotion, or advertisement for sale of vendor products or services or any other person or entity without the expressed written consent of HCUL will be allowed during these presentations. Convention committee will select the presentations in January. Speakers will be responsible for their own expenses and must bring a laptop. Click here to complete and submit your proposal for consideration by December 16, 2024.
If you are purchasing a postcard:
Color logo and postcard message must be emailed to Laurie Okawa at [email protected] no later than January 14, 2025. Logo specifications same as above.
Exhibit Hours
Booths must be staffed by at least one representative from your organization during all open exhibit hours.
Booths must be staffed by at least one representative from your organization during all open exhibit hours.
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Thursday, May 1, 2025
Exhibitors Set Up Booths Vendor Orientation Meeting Mandatory for all participating vendors Welcome Reception Exhibit Open Mandatory to staff booth Friday, May 2, 2025 Exhibits Open Dismantle Booth Saturday, May 3, 2025 Dismantle Booth |
7:00 a.m. - 5:00 p.m. 9:00 a.m. - 9:30 a.m. or 4:00 p.m. - 4:30 p.m. 6:00 p.m. - 8:00 p.m. 7:30 a.m. - 9:15 a.m. and 2:30 p.m. – 3:45 p.m. 3:45 p.m. - 5:00 p.m. 9:15 a.m. - 11:00 a.m. |
